Legal Operations Coordinator (Engagement; Hybrid - Chicago)

Latitude is seeking an experienced Legal Operations Coordinator to support the in-house legal department of a large Chicago health system. This is an opportunity for a legal operations professional who enjoys building efficient processes, leveraging technology, managing complex projects, and serving as a strategic business partner to an in-house legal team.

The health system is seeking a highly organized and proactive professional who can quickly integrate into the department, take ownership of critical initiatives, and independently move projects forward with limited ramp-up time. A hybrid schedule in Chicago is preferred; a fully remote arrangement will be considered for exceptional candidates. The selected candidate will be contracted through Latitude and work as an embedded member of the client's legal function for the duration of the engagement.

Basic Requirements

• 5+ years of experience in legal operations, legal department administration, contract management, project management, or a related function

• Experience supporting attorneys, paralegals, and in-house counsel within a healthcare, hospital, or other highly regulated environment strongly preferred

• Experience managing legal technology platforms, including contract lifecycle management (CLM), matter management, document management, legal research, or related systems

• Demonstrated success improving legal department operations, workflows, processes, templates, and service delivery models

• Strong project management experience, including the ability to manage multiple complex initiatives simultaneously

• Experience developing reports, dashboards, metrics, and analytics related to legal operations, contracts, risk, workload, turnaround times, and departmental performance

• Experience managing relationships with outside counsel, legal vendors, and legal technology providers

• Strong analytical, organizational, written, verbal, and interpersonal skills

• Advanced proficiency with Microsoft Office Suite, including Excel and PowerPoint

• Ability to quickly integrate into an existing department and provide substantive support with limited ramp-up time

• Bachelor's degree required

• Outstanding professional references

Preferred Qualifications

• Experience supporting a legal department within a hospital or multi-hospital health system

• Experience with enterprise collaboration and workflow tools such as SharePoint, Smartsheet, Epic, or similar platforms

• Advanced degree, paralegal certificate, legal operations certification, project management certification, or process improvement certification

• Experience partnering with Compliance, Risk Management, and Patient Safety/Quality functions

Position Details

• Type of Role: Contract In-House Engagement

• Schedule: Full-time

• Location: Chicago, Illinois

• Work Arrangement: Hybrid preferred; fully remote considered for exceptional candidates

• Start Date: ASAP

• Duration: Initial engagement with potential for extension or longer-term opportunity

Duties of the Legal Operations Coordinator

• Oversee day-to-day legal department operations, including matter intake, workflow management, prioritization, tracking, and reporting

• Manage and optimize legal technology platforms, including contract lifecycle management (CLM), document management systems, legal research tools, and related applications

• Develop, implement, and continuously improve legal department processes, templates, playbooks, standard operating procedures, and best practices

• Coordinate contract management operations, including intake, assignment, tracking, reporting, auditing, and data quality oversight

• Serve as the primary operational liaison with outside counsel and legal vendors regarding billing, performance metrics, service expectations, and operational matters

• Support legal budgeting, forecasting, spend management, invoice review, and vendor performance monitoring

• Develop dashboards, reports, presentations, and key performance indicators related to legal workload, contract volume, turnaround times, risk trends, outside counsel utilization, and departmental efficiency

• Provide project management support for strategic legal initiatives, system implementations, audits, regulatory responses, investigations, litigation support efforts, and cross-functional projects

• Assist with implementation, revision, communication, and training related to legal policies, procedures, and compliance requirements

• Lead legal department onboarding, training, knowledge management, and document governance initiatives

• Partner closely with Compliance, Risk Management, Finance, Information Technology, Procurement, and operational leadership on enterprise-wide initiatives

• Identify opportunities to improve efficiency, consistency, scalability, and service delivery across the legal function

Compensation

The annualized compensation range for this position is $120,000 to $140,000. Pay is based on numerous factors including, but not limited to, work experience, qualifications, credentials, location, market supply and demand, and candidate preferences. The compensation listed is an estimate and not guaranteed.

Benefits

Latitude offers engagement professionals access to a range of benefits. Benefits vary based on employment classification and eligibility and may include health insurance, life insurance, disability insurance, a 401(k) retirement plan, and other benefits.

Confidentiality

Latitude will not propose any candidate to the client without the candidate's prior consent. Qualified candidates selected to move forward will be contacted by a Latitude recruiter to discuss the opportunity and client in greater detail.

About Latitude

Latitude is a full-service legal talent company specializing in providing experienced attorneys, paralegals, legal operations professionals, and other legal professionals to corporate legal departments and law firms nationwide.

Founded by attorneys, Latitude understands firsthand the demands placed upon sophisticated legal departments and the importance of providing experienced professionals who can integrate quickly, exercise sound judgment, and deliver high-quality work.

Latitude Contract Engagements & Secondments

Latitude's contract engagements and secondments provide experienced attorneys and other legal professionals with opportunities to work directly with sophisticated corporate legal departments and law firms on substantive matters while maintaining greater flexibility and control over their careers.

Our engagements range from short-term project support to long-term and open-ended secondments, and many provide opportunities to work as an integrated member of an in-house legal, compliance, or risk management team.

Our Specialty: Peer-Level Contract Attorneys and Legal Professionals

Latitude specializes in experienced legal professionals who can step into sophisticated environments and provide meaningful support with minimal training or oversight.

Our clients include corporate legal departments and law firms across the country seeking professionals with the judgment, substantive experience, and practical skills necessary to contribute immediately.

Frequently Asked Questions

Q. Will Latitude submit my résumé without my permission?

A. No. Latitude will not propose you to a client without first discussing the opportunity with you and obtaining your consent.

Q. What happens after I apply?

A. Latitude will review your experience against the requirements of the position. Candidates whose backgrounds appear to align closely with the opportunity will be contacted to discuss the role, client, compensation, availability, and next steps.

Q. Can I apply for other Latitude opportunities? A. Yes. Candidates should apply separately to each position for which they are qualified.

Additional opportunities and Latitude's general application are available at latitudelegal.com/jobs/.

Please add latitudelegal.com to your safe-sender list to help ensure that communications regarding your application are received.

About Latitude

To learn more about Latitude and our approach to legal talent, please visit latitudelegal.com.

Thank you for your interest in Latitude. We look forward to reviewing your application.

Latitude is an Equal Opportunity Employer.

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